Simple Electronic Signature (SES)
For routine, low-risk business processes, Paperfly offers a fast and practical simple electronic signature.
E-signature
Get agreements signed faster.
Paperfly makes digital signature workflows simple. Send, sign, approve, and track documents in just a few clicks, with no additional software and on virtually any device. Complete agreements faster with a secure, efficient digital experience.
- Contracts & Approvals: Sign securely from any device.
- Seamless Workflow: Embed signatures directly into your existing processes.
- Compliance Included: Maintain complete, audit-ready records at every step.
eIDAS Compliant
Paperfly supports every eIDAS signature level
Paperfly embeds electronic signatures directly into your end-to-end digital workflows. Documents are prepared in a structured process, reviewed with complete traceability, and signed securely. Paperfly supports all relevant eIDAS requirements and integrates flexibly with your existing technology stack.
Advanced Electronic Signature (AES)
For processes that require stronger assurance, Paperfly lets you add identity verification directly to the signature workflow.
Qualified Electronic Signature (QES)
For highly regulated use cases, Paperfly supports qualified electronic signatures. Under eIDAS, a QES has the same legal effect as a handwritten signature.
Paperfly Signature Workflows
Manage Signatures Digitally, Complete agreements securely.
Paperfly gives you a structured way to launch, manage, and monitor every signature process. From simple approvals to complex multi-party agreements, you get clear workflows, traceable decisions, and fully digital completion.
01
Collect Signatures Faster
Start signature workflows automatically with predefined triggers or launch them with a single click. Paperfly tracks deadlines, sends reminders, and keeps every agreement moving toward completion. Reusable templates make even complex processes quick to set up. Your team no longer needs to chase signatures by phone or email.
02
Orchestrate Every Signature
Manage sequential, simultaneous, and mixed signing scenarios with rules-based routing. Add internal reviews and approvals before, between, or after signature steps. Paperfly makes even complex multi-party and countersignature workflows easy to manage and fully traceable.
03
Track Progress and Act Proactively
See the status of every signature process at a glance. Automated reminders, precise deadline tracking, and real-time notifications ensure that nothing gets missed or left incomplete. Built-in escalation logic helps your team follow up and intervene before delays affect the process.
04
The Right Security for Every Signature
Apply the authentication level that matches the risk of each transaction. Paperfly only releases a document for signing once all of your required security checks have been completed.
05
Move Seamlessly from Desktop to Mobile
When a customer starts signing on a desktop, they can scan a dynamic QR code to continue on their smartphone. There is no app to download and no need to log in again. The document opens directly in the mobile browser, where the customer can sign accurately and easily using the touchscreen.
Security & Identity
Risk-Based Authentication for Every Signature
Not every document requires the same level of security. Paperfly lets you match the authentication method to the risk of each transaction. A signature is only enabled once all of your defined security requirements have been met. Choose from six proven authentication and identity verification methods.
Fast Authentication & Access Protection
Single Sign-On (SSO)
Ideal for internal approvals and trusted partners. Users authenticate through your existing corporate identity system without managing another password.
Two-Factor Authentication (2FA)
A strong standard layer of protection. Requiring two independent authentication factors helps prevent unauthorized access to documents awaiting signature.
One-Time Password
A simple security option for external customers. Before signing, the recipient receives a one-time password by text message.
Integrated High-Assurance Identity Verification
Selfie Ident (Biometric Verification)
Protect against identity fraud within the workflow. The customer photographs an identity document and takes a short selfie. AI compares facial features and verifies that a real person is present.
Electronic ID Verification
Use the government-backed online identification function of a compatible identity document. Customers verify their identity in seconds by holding the document’s chip near the NFC reader on their smartphone.
Video Identity Verification
A proven, agent-assisted verification method for highly regulated industries. A trained verification specialist confirms the customer’s identity and validates the authenticity of the identity document during a brief live video call.
Everything at a Glance
What You Can Build with Paperfly E-Signatures
Digitize document and approval processes from end to end with integrated, compliant electronic signatures.
Sign KYC and Regulatory Documents Digitally
Securely sign KYC and regulatory documents, employment agreements, NDAs, approvals, and other business-critical records.
Manage Bulk Signature Requests in One Place
Send standardized agreements or NDAs to hundreds of recipients across HR, sales, and administration, then manage every response centrally.
Build Multi-Party and Sequential Signature Workflows
Create reliable workflows for multiple signers, sequential signatures, approvals, and countersignatures while maintaining visibility into every step.
Use Hybrid Signatures in Sales
Capture embedded or in-person signatures on a tablet during a customer meeting, or send documents remotely through an automated link-based process.
Frequently Asked Questions (FAQ)
Get answers to common questions about Paperfly E-Signature and learn how to digitize signature workflows securely without disconnected systems or manual handoffs.
Paperfly supports all three eIDAS signature levels: Simple Electronic Signatures, Advanced Electronic Signatures, and Qualified Electronic Signatures. A Simple Electronic Signature is well suited to routine approvals with limited liability risk. An Advanced Electronic Signature links the signer more securely to the document and can incorporate additional authentication or identity checks. For highly regulated use cases, a Qualified Electronic Signature offers the strongest level of assurance. Under eIDAS, it has the same legal effect as a handwritten signature.
When a customer starts signing on a desktop, they can scan a dynamic QR code on the screen to continue on their smartphone. No app download or additional login is required. The document opens directly in the mobile browser, where the customer can add their signature accurately using the touchscreen. This gives customers greater flexibility and helps more signature processes reach completion.
Paperfly uses rules-based routing to manage complex multi-party and countersignature workflows. You can define whether recipients sign sequentially or simultaneously and add internal review or approval steps before, between, or after signature events. Automated reminders, deadline tracking, and built-in escalation logic help keep every participant and approval step on schedule.
Trusted by customers across Europe
5,000+ companies
- ISO 27001 compliant
- GDPR-compliant
- Made in Germany