Simple electronic signature (SES)
For everyday business processes with low risk, Paperfly offers the simple electronic signature as a practical solution.
E-signature
Today, success is signed digitally.
With Paperfly, you can complete signature processes in just a few clicks. No additional software, accessible from anywhere, and on virtually any device. Get documents signed faster — digitally, securely, and efficiently.
- Contracts & approvals: Sign securely and digitally on any device.
- Seamless workflow: Embedded directly into your processes without disruption.
- Compliance included: Fully documented and implemented in an audit-proof way.
eIDAS-compliant
Paperfly supports all eIDAS signature types
With Paperfly, you can seamlessly integrate electronic signatures into your digital end-to-end workflows. Documents are provided in a structured way, checked without gaps, and signed securely. Paperfly meets all relevant regulatory requirements under eIDAS and can be integrated with maximum flexibility into your existing system landscape.
Advanced electronic signature (AES)
For scenarios with higher security requirements, Paperfly lets you integrate identity checks into the signature process in a targeted way.
Qualified electronic signature (QES)
For highly regulated use cases, Paperfly supports qualified electronic signatures. A QES is legally equivalent to a handwritten signature.
Paperfly signature processes
Manage signatures digitally, complete them securely
With Paperfly, signature processes are launched in a structured way, managed intelligently, and monitored transparently at all times. From simple approvals to complex multi-party scenarios, Paperfly ensures clear processes, traceable decisions, and fully digital completion without disruption.
01
Collect signatures faster
Paperfly triggers signature processes automatically or starts them flexibly with just one click. The system monitors deadlines on its own, reminds customers fully automatically, and ensures easy completion. Thanks to structured templates for recurring scenarios, even complex workflows can be set up in no time. Your team will never have to chase a contract by phone again.
02
Signatures, perfectly managed
Sequential, simultaneous, or a complex mix including interim approvals: with rule-based routing logic, you can effortlessly map even complicated multi-party scenarios, including approval steps before, between, or after signatures. Even the most complex multi-party and countersigning scenarios are implemented transparently with Paperfly.
03
Automatically monitored, proactively managed
With Paperfly, you always have a clear view of the status of every signature process. Automatic reminders, precise deadline monitoring, and instant notifications when changes occur ensure that nothing is missed or left waiting. When needed, the powerful built-in escalation logic takes over, enabling you to follow up and intervene proactively and on time.
04
The right security for every signature
Paperfly enables the use of authentication levels that are optimally matched to the level of risk. Signatures are only released when your verification requirements have been met.
05
Sign without process breaks
If your customer starts the signing process on a desktop computer, they can seamlessly switch to their smartphone using a dynamic QR code on the screen. Without downloading an app or logging in again, the document opens directly in the mobile browser. The signature can be drawn simply and precisely on the touchscreen.
Security & Identity
Security through risk-based authentication
Not every document requires the same level of security. With Paperfly, you can tailor the authentication method precisely to the risk level of each transaction. The signature is only released once all security conditions you define have been met. Flexibly choose from six proven methods to verify identities.
Fast protection & login security
Single Sign-On (SSO)
Optimized for internal approvals and trusted partners. Users authenticate seamlessly via your existing corporate network, without additional passwords.
Two-Factor Authentication (2FA)
Smart standard protection. By requiring two independent factors, access to the document to be signed is effectively protected from unauthorized viewing.
One-Time Password (SMS TAN)
Straightforward protection for external customers. Before signing, the signer receives a one-time password by SMS on their smartphone.
Integrated high-security identification
Selfie Ident (biometric matching)
Protection against identity theft during the process. The customer photographs their ID document and takes a quick selfie. AI biometrically compares the facial features and ensures the person is real.
AusweisIDent (eID)
The government-backed online ID function. Your customers verify their identity contactlessly in seconds by holding the chip in their ID card directly to the NFC interface of their smartphone.
Video Ident procedure
The proven, personally guided verification method for highly regulated industries. Identity and ID authenticity are securely validated in a short, video-based live call with a trained verification expert. Ideal as a seamless fallback within the workflow.
All features at a glance
What you can do with electronic signatures from Paperfly
With the integrated eSignature feature, you can fully digitize all document and approval processes in a compliant, end-to-end way—without media breaks.
Digitally sign KYC and regulatory contracts
Digitally and securely sign KYC or regulatory contracts, and finalize employment contracts, NDAs, and approvals instantly and efficiently.
Centrally manage bulk and mass sending
Send standardized contracts or NDAs in HR, sales, or administration to hundreds of recipients at once and centrally manage the responses.
Map multi-party or sequential signature processes
Reliably map multi-party or sequential signature processes while keeping every step, approval, and countersignature transparently in view.
Use hybrid signatures in sales
Use embedded or in-person signatures directly on site on a tablet during customer meetings, or fully automatically and remotely via link.
Frequently Asked Questions (FAQ)
Here you’ll find answers to common questions about Paperfly’s e-signature and learn how to digitize your signature processes securely and without media breaks.
Paperfly supports all three eIDAS-compliant signature types: Simple Electronic Signature (SES), Advanced Electronic Signature (AES), and Qualified Electronic Signature (QES). While SES is ideal for everyday approvals with low liability risk, AES links the document to a two-factor verification process. For highly regulated use cases, use QES. It is legally equivalent to a handwritten signature and meets the highest regulatory compliance standards.
If your customer starts the signature process on a desktop PC, they can seamlessly switch to their smartphone using a dynamic QR code on the screen. No app download or additional login is required. The document opens directly in the mobile browser, and the signature can be drawn precisely and intuitively using the touchscreen. This ensures maximum flexibility and an excellent completion rate.
Thanks to Paperfly’s rule-based routing logic, even complex multi-party and countersignature scenarios can be managed flexibly. You can define whether signatures should take place one after another (sequentially) or simultaneously. Internal review steps or approvals can also be embedded seamlessly before, between, or after signature events. Automatic reminders and integrated escalation logic help ensure your deadlines are met.
Trusted by customers across Europe
5,000+ companies
- ISO 27001 compliant
- GDPR-compliant
- Made in Germany