Digital journeys that inspire.

Intuitive. Validated. Frictionless.

In a world of increasing regulation and complex product portfolios, traditional systems are reaching their limits. Paperfly turns this complexity into structured digital processes that noticeably reduce the workload for specialist teams and accelerate decisions.

Insurance workflows

Automate processes with full control

Structured digital workflows

Paperfly automates any data- and document-based process end to end, from intake through to completion.

  • Specialist departments can create and adapt application journeys or claims forms themselves using drag and drop—no IT expertise required.
  • Entries are validated directly at the point of capture, for example by the customer or intermediary.
  • Forms adapt in real time. If a customer answers “Yes” to “Are there any witnesses?” when reporting a claim, the field for witness details opens automatically.
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Across every channel, with maximum security

Data and documents flow securely across all communication channels without media breaks.

  • The highest security standards for transmitting and storing sensitive data.
  • Integrated interfaces for secure digital signatures directly within the process.
  • Omnichannel capture: whether the customer starts the process on a smartphone, desktop, via a portal, or together with a field representative, the experience remains seamless.
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One platform, unlimited processes

The result: faster workflows, less manual effort, and maximum transparency.

  • Automated follow-up management: if a document is missing, Paperfly automatically reminds the customer by SMS or email after predefined deadlines.
  • Straight-through processing: because data arrives in the core system in a structured and error-free format, standard cases can be approved directly without claims handler involvement.
  • Dramatically reduced time to market: specialist departments can launch new digital application journeys within just a few days.
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Strategic added value

What Paperfly means for insurers

Paperfly turns fragmented insurance processes into a scalable platform. This helps you reduce operating costs while increasing conversion rates.

  • Data-Driven Insurance

    Reliable data intelligence
    High-quality, structured data from the very first second provides the foundation for reliable AI and analytics models.

  • Efficiency & OPEX

    Reduce tool sprawl and manual case processing. Lower costs per transaction.

  • Compliance & Audit

    Complete audit trail in line with VAG standards. Versioning and proof of delivery instead of “postal route risk.”

  • Seamless integration

    Your systems (SAP, Microsoft Dynamics, and others) remain untouched. Paperfly feeds structured data back into them.

  • Future-readiness

    Scalable across unlimited use cases, without new training concepts or IT interfaces.

The insurance industry

How modern processes overcome the limits of traditional IT

Three strategic levers for tangible growth, regardless of size or line of business.

Status quo

Optimization opportunity

The data dilemma

Unstructured data and documents from emails, PDFs, and phone calls slow down processes and make automation harder.

The coordination trap

Case handlers lose valuable time on follow-ups, queries, and manual coordination.

The integration backlog

New digital processes often fail because of complex IT projects and long implementation timelines.

With Paperfly

The Paperfly solution

Structure from the source

Paperfly validates data and documents where they originate. As a result, only data records with the highest validity reach your systems, enabling maximum straight-through processing rates.

Automated process guidance

Paperfly automatically sends deadline reminders, requests missing documents, and guides all parties securely through the process. Your experts gain time for complex decisions.

A smart extension for your existing IT

Paperfly adds a flexible process layer to your existing systems. New business logic can be implemented quickly and without interventions.

Frequently Asked Questions (FAQ)

Find quick answers to the most important questions about using Paperfly in insurance and how to optimize your processes for maximum straight-through processing.

Quality is secured right at the source. Paperfly validates every entry from customers or agents in real time while the form is being completed, checking for logical errors, correct formats, and the readability of uploaded documents, for example. Because incomplete or incorrect data records are never sent to your systems in the first place, manual rework in the back office is almost entirely eliminated. Standard cases can be processed straight through and approved without intervention from claims handlers.

Paperfly acts as a seamless link between all stakeholders. Whether a process is started in direct sales by the end customer, in the portal, or together with field sales teams and independent brokers, the experience remains smooth across every channel. External partners receive an intuitive, web-optimized interface and can submit data and supporting documents quickly and in a structured way, noticeably increasing completion rates.

Paperfly is fully compliant with the highest industry standards. Every single status change, user interaction, and automated rule check is documented end to end in a tamper-proof audit trail. This detailed audit trail meets VAG requirements and keeps your processes audit-ready at all times. Combined with state-of-the-art TLS/AES-256 encryption and operation in certified data centers, sensitive customer data is maximally protected at every stage.

Trusted by customers across Europe

5,000+ companies

  • ISO 27001 compliant
  • GDPR-compliant
  • Made in Germany