Digital journeys customers love.

Intuitive. Validated. Seamless.

As regulatory requirements increase and insurance products become more complex, traditional systems are reaching their limits. Paperfly turns that complexity into structured digital workflows that reduce operational workload and accelerate decisions.

Insurance Workflows

Automate processes without giving up control

Structured Digital Workflows

Paperfly automates any data- and document-driven process from intake to completion.

  • Business teams can build and update application workflows or claims forms themselves with drag-and-drop tools, no IT expertise required.
  • Information is validated the moment it is entered, whether by a customer, agent, or broker.
  • Forms adapt in real time. If a customer answers "Yes" to "Were there any witnesses?" when reporting a claim, the form automatically displays the fields needed to collect witness details.
Paperfly Workflow

Secure across every channel

Data and documents move securely across every communication channel without manual handoffs or disconnected systems.

  • Industry-leading security standards protect sensitive data in transit and at rest.
  • Built-in integrations enable secure electronic signatures directly within the workflow.
  • Omnichannel intake keeps the experience seamless, whether a customer starts on a smartphone, desktop, portal, or with support from an agent or field representative.
Paperfly Inbox

One platform. Unlimited workflows.

Move faster, reduce manual work, and gain complete visibility across every process.

  • Automated follow-ups: When a document is missing, Paperfly automatically reminds customers by text or email based on predefined timelines.
  • Straight-through processing: Because clean, structured data flows directly into your core systems, standard cases can be processed automatically without manual review.
  • Faster time to market: Business teams can launch new digital application workflows in days.
Contract change Paperfly
Paperfly Workflow

Strategic Value

What Paperfly means for insurers

Paperfly turns fragmented insurance processes into a scalable workflow platform. Reduce operating costs while improving conversion and completion rates.

  • Data-Driven Insurance

    Reliable Data Intelligence
    High-quality, structured data from the very first interaction creates a trusted foundation for AI and analytics.

  • Efficiency & OPEX

    Reduce tool sprawl and manual case handling while lowering the cost of every transaction.

  • Compliance & Audit

    Maintain a complete, audit-ready trail with version history and proof of delivery, eliminating the risk and uncertainty of paper-based processes.

  • Seamless Integration

    Keep your existing systems, including SAP, Microsoft Dynamics, and others, exactly where they are. Paperfly sends clean, structured data back into your technology stack.

  • Built for the Future

    Scale across unlimited use cases without introducing new training programs or complex IT integrations.

The Insurance Industry

How modern workflows overcome the limits of legacy IT

Three strategic levers for meaningful growth, regardless of company size or line of business.

Status Quo

Opportunities to Improve

The Data Challenge

Unstructured data and documents from emails, PDFs, and phone calls slow down processes and make automation harder.

The Coordination Trap

Claims and operations teams lose valuable time chasing documents, answering follow-up questions, and coordinating work manually.

The Integration Bottleneck

New digital processes often get stuck behind complex IT projects and long implementation timelines.

With Paperfly

The Paperfly solution

Structure at the Source

Paperfly validates data and documents at the point of entry. Only complete, high-quality information reaches your systems, maximizing straight-through processing rates.

Automated Process Orchestration

Paperfly tracks deadlines, requests missing documents automatically, and guides every participant through the process. Your experts get more time to focus on complex decisions.

A Smart Addition to Your Existing IT

Paperfly adds a flexible workflow layer to the systems you already use. Launch new business logic quickly without disrupting your core infrastructure.

Frequently Asked Questions (FAQ)

Here you will find quick answers to the most important questions about using Paperfly in the insurance industry and how to optimise your processes for maximum straight-through processing.

Data quality is ensured directly at the source. Paperfly validates every input from customers or intermediaries in real time while it is being entered, checking for logical errors, correct formats and the readability of uploaded documents, for example. Because incomplete or incorrect datasets are not transferred to your systems in the first place, manual rework in the back office is almost completely eliminated. Standard cases can therefore be processed automatically without manual intervention.

Paperfly acts as a seamless link between all parties involved. Regardless of whether a process is initiated directly by the end customer, via a portal, or jointly with field sales and independent brokers, the experience remains smooth across every channel. External partners receive an intuitive, web-optimized interface and can submit data and proof of documentation structured and at lightning speed, noticeably boosting closing rates.

Paperfly is fully compliant with the highest industry standards. Every single status change, user interaction, and automated rule check is documented in an end-to-end, tamper-proof manner. This detailed audit trail meets VAG regulatory requirements and ensures your processes are audit-ready at all times. Combined with state-of-the-art TLS/AES-256 encryption and hosting in certified data centers, sensitive customer data is maximum protected at every step.

Trusted by customers across Europe

5,000+ companies

  • ISO 27001 compliant
  • GDPR-compliant
  • Made in Germany